Document Controller

JSM Group Services Ltd.

THE COMPANY

At JSM Group, we don't just deliver power and communication solutions — we build the infrastructure that powers the future.

Established in 1998, JSM Group is a leading specialist infrastructure engineering company delivering complex power, digital and utility infrastructure across the UK and Europe. Our projects span high-voltage power infrastructure, grid connections, data centres, renewable energy and other critical infrastructure.

As JSM continues to grow its presence in Germany and across Europe, effective document management and information control are essential to supporting safe, compliant and efficient project delivery.

THE TEAM

Our Document Control function plays an important role in ensuring that project and business information is accurate, secure, traceable and accessible to the right people at the right time.

As part of our continued growth, we are looking for a Document Controller to support our teams by maintaining high standards of document control, compliance and information management across the business.

You will work closely with project teams and different departments to ensure documents are properly managed throughout their lifecycle and that the required processes and standards are consistently followed.

SCOPE OF ROLE

As Document Controller, you will be responsible for managing document control processes and systems, ensuring that records, files and project documentation are accurately maintained, securely stored and accessible to relevant stakeholders.

You will play an important role in maintaining document control standards, supporting compliance requirements and ensuring that documents are properly reviewed, approved, distributed, archived and retrieved.

HOW YOU'LL SUCCEED

You will succeed in this role if you are organised, detail-oriented and proactive, with a strong understanding of document control and information management.

You'll bring:

Attention to detail – you ensure documents are accurate, complete and maintained to the required standards.
Organisation – you can manage multiple documents, projects, deadlines and priorities effectively.
Process focus – you understand the importance of consistent document control procedures and version management.
Communication – you work effectively with project teams and different departments to understand requirements and resolve issues.
Proactivity – you identify gaps or potential issues and take action before they affect project delivery.
Compliance mindset – you understand the importance of maintaining accurate records and following company and industry requirements.
Teamwork – you work collaboratively with colleagues across different functions and support a professional, consistent approach to document management.

WHAT YOU'LL BE DOING

Document Control & Management

Establish and maintain document control procedures and standards to ensure a consistent approach across the business.
Manage electronic document management systems (EDMS), ensuring documents are properly organised, accessible and maintained.
Maintain accurate document registers, records and filing systems.
Ensure appropriate version control and document naming conventions are followed.
Review documents for accuracy, completeness and compliance with required standards.
Ensure documents are securely stored and accessible to authorised stakeholders.

Document Review & Approval

Coordinate document review and approval processes.
Track document status and ensure reviews and approvals are completed within required timescales.
Monitor document distribution and retrieval.
Ensure superseded or outdated documents are appropriately identified and managed.
Maintain clear audit trails and accurate document histories.

Project & Stakeholder Support

Work closely with project teams and internal departments to understand their document control requirements.
Provide support and guidance on document control processes and systems.
Ensure project documentation is available to the relevant teams when required.
Support effective information flow between project stakeholders.
Identify and resolve document control issues in a timely and professional manner.

Compliance & Records Management

Ensure compliance with JSM's document control policies and relevant industry standards and regulations.
Maintain project and business archives in accordance with established procedures.
Ensure outdated or superseded records are appropriately archived or disposed of.
Support audits and compliance activities by providing accurate and traceable documentation.
Contribute to maintaining professional and consistent document control practices across JSM.

WHAT IT TAKES

Essential Experience

Relevant professional experience in document control, document management or information management.
Solid understanding of document control processes, procedures and best practices.
Experience working with electronic document management systems (EDMS).
Strong organisational skills and excellent attention to detail.
Confident use of Microsoft Office, particularly Word and Excel.
Good understanding of document version control, document registers and document lifecycle management.
Ability to work effectively with multiple teams and stakeholders.
Strong communication and coordination skills.
Ability to manage priorities and meet deadlines in a project-driven environment.

Desirable Experience

Experience with one or more of the following EDMS or project management platforms would be advantageous:

Procore
Asite
Aconex
Viewpoint 4 Projects
BIM 360

Experience within construction, engineering, infrastructure, utilities, energy or another project-based environment would also be beneficial.

A Bachelor's degree in Business Administration, Information Management or a related field would be advantageous.

Knowledge of industry-specific standards, regulations and compliance requirements relating to document control would also be beneficial.

WHY JOIN US?

This is an exciting time to join JSM as we continue to grow our operations in Germany and across Europe.

As a Document Controller, you will play an important role in supporting the delivery of complex infrastructure projects while helping to establish and maintain effective document control processes as the business grows.

You will have:

The opportunity to work within a growing international infrastructure business.
Exposure to complex power, infrastructure and engineering projects.
The opportunity to contribute to the development of document control processes and standards.
An international and collaborative working environment.
Hybrid working opportunities.
Ongoing professional and technical development.
Opportunities to work with modern document management systems and project technologies.

OUR VISION & VALUES

Our Vision

To be an employer of choice.
To be the most trusted utility infrastructure services provider.
To safely deliver sustainably efficient utility networks.

Our Values

Our values are at the heart of how we work:

We are looking for someone who demonstrates these values in the way they work with colleagues, manage information and support our projects.

WHAT WE OFFER YOU

Competitive salary
Mentoring and coaching programmes
30 days of annual leave, excluding public holidays
2 paid volunteering days per year
Hybrid working model
Ongoing training and development, including technical and commercial skills

EQUAL OPPORTUNITY STATEMENT

JSM Group Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality or ethnic national origin, religion or belief, disability or age.

Our ethos is to respect and value people's differences and to help everyone achieve more at work, as well as in their personal lives, so that they feel proud of the part they play in our success.

We believe that all decisions about people at work should be based on an individual's abilities, skills, performance and behaviour, as well as our business requirements.

JSM operates a zero-tolerance policy towards any form of disc

Document Manager

Join JSM Group to design and install power, digital, and specialist networks that keep critical industries running — grow your skills, impact, and career with us.